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Extension of work permit for expatriate managers and directors
Typically, the maximum duration of a work permit for a manager is 2 years. However, the duration of the issued work permit may also depend on the duration of one of the following cases:
- The duration of the expected employment contract with the foreign worker.
- The duration for which the foreign entity sends the foreign worker to work in Vietnam.
- The duration of the contract or agreement signed between the Vietnamese and foreign partners.
- The duration of the contract or1 agreement for the provision of services signed between the Vietnamese and foreign partners.
- The duration stated in the document of the service provider sending the foreign worker to Vietnam for negotiation of the provision of services.
- The duration specified in the license of operation of the agency, organization, or enterprise.
- The duration stated in the document of the service provider sending the foreign worker to Vietnam to establish a commercial presence of that service provider.
- The duration stated in the document proving that the foreign worker is participating in the activities of a foreign enterprise that has established a commercial presence in Vietnam.
- The duration stated in the document approving the use of foreign workers that the Department of Labor / Ministry of Labor has issued to enterprises for the corresponding positions that are still valid.
The standard validity period for work permits is a maximum of 2 years
Therefore, when the work permit of the business manager is about to expire, the enterprise must proceed with the work permit renewal procedures. Please note that the renewal is only applicable for the first time, meaning that if you have issued a new work permit, after 2 years, you will have to go through the renewal procedure. The status of the work permit, whether it is newly issued or has been renewed, can be found on the most recent work permit.
Typically, the renewal of a granted work permit can be done when there are at least 5 days but no more than 45 days remaining. Based on practical experience, you should prepare the renewal procedures for your manager approximately 60 days before the work permit expires.
The basic procedures and documents required for the renewal of a work permit for a manager are as follows:
- A written request for work permit renewal according to Form No. 11/PLI, Appendix I.
- Two color photographs (4 cm x 6 cm, white background, front view, bareheaded, no tinted glasses) taken within the last 6 months.
- The original granted work permit.
- A document approving the demand for the use of foreign workers, except in cases where there is no need to determine the demand for foreign workers.
- A certified photocopy of the passport or a photocopy of the passport certified by the employer that is still valid according to the law.
- A health certificate or a medical examination certificate from a hospital authorized by the Ministry of Health for foreigners.
To extend the work permit, a complete set of documents as required by regulations is necessary.
Even though your manager is currently employed and their work permit is still valid, to renew their work permit, you need to follow these steps:
- Job posting: As per legal regulations, foreign workers must post their job in the province/city where they are employed. The specific location for posting is determined based on the business establishment license. Typically, job postings are made through the provincial/city Employment Service Center and must be posted for 15 days.
- Approval for foreign worker employment: This step involves justifying the need to employ a foreign worker in the specific position. The processing time for this step is usually 15-20 days.
- Work permit renewal: A work permit renewal application must be submitted along with the necessary documents and for the approved job position.
While renewing the work permit, you can reuse the previously submitted documents. However, you may still need to provide updated documents such as the company's charter, a new appointment decision, and detailed information about the foreign worker's education and overseas experience.
Our dedicated support team provides round-the-clock assistance.
Inbound Vietnam has a proven track record in handling these procedures for our own personnel. Our team of consultants brings over a decade of experience in foreign labor matters in Vietnam, offering accurate, straightforward, and accessible information. We also provide comprehensive solutions for foreign personnel management processes, from recruitment to demand reporting, helping clients optimize costs and streamline the recruitment and management of foreign staff.
For consultation, please contact us at:
• Hanoi: No. 16 Nguyen Van Ngoc Street, Cong Vi Ward, Ba Dinh District
• Ho Chi Minh City: 8th Floor, Loyal Building, No. 151 Vo Thi Sau Street, Vo Thi Sau Ward, District 3
Our 24/7 national hotline 19000039 is available for inquiries both during and after business hours. Alternatively, you can contact our specialized departments for further assistance.
